LLA 2027 Annual Exhibitor Registration
February 25-27, 2026
Randolph Riverfront Center
707 Second St.
Alexandria, LA 71301
LLA Conference Code of Conduct
BOOTH REGITATION RATES
- Early Registration-Received by Jan 4: $450.00
- Standard Registration-January 5- Feb 1: $550.00
- Late Registration*- Received on or after Feb 2: $650.00
- Early Registration Non-Profit Booth- Received by Jan 4: $250.00
- Standard Registration Non-Profit Booth- Jan 5-Feb 1: $350.00
*After the standard registration date has passed, we cannot guarantee inclusion of your logo in conference materials. Late Registrants will need to have badges printed on-site, and booth location will be assigned after standard registrants have been assigned their booth location.
Registration Deadline: February 1, 2027
VENDOR PROSPECTUS
Standard Booth description:
● 10’ by 10’ booth with drapery
● 6’ skirted table
● Two chairs
● 5-amp electricity (BY REQUEST)
● Wireless internet access
● Two exhibitor badges
● Two tickets to the Awards Reception
Conference App Benefits
- Exhibitor profile inside the app
- Lead capture (QR code scanning)
- Lead retrieval (email, phone, contact info)
- Exhibitor directory
- Floor Map upload
- Exhibitor networking tools
Booth Assignment
Booth location preferences can be listed on the registration form and will be accommodated if possible. Exhibitors will be notified of final booth assignments within a week of the conference. For questions about booth assignments, please contact Jessica Styons at llajess@yahoo.com.
Preliminary Exhibit Hall Hours
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Thursday, 2/25/27
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Friday, 2/26/27
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Saturday, 2/27/27
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Exhibit Set-up
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Exhibit Hours
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Exhibit Hours
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9:00 AM- 4:30 PM
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9:00 AM- 4:30 PM
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9:00 AM- 2:00 PM
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Friday Exhibit Hall No- Conflict Session
Friday, 2/26 from 2:30-3:30 PM
Saturday Exhibit Hall No-Conflict Session
Saturday, 2/27 from 1:00- 2:00 PM
Exhibit Hall Breakdown
Saturday, 2/27 from 2:00-4:00 PM
Events & Meals
Exhibit Hall Opening Ceremony & Happy Hour
Thursday, February 25th 5:00- 6:00 PM
Free
Cash bar available
Kick-Off Party
Thursday, February 25th 7:30- 10:30 PM
Ticket Cost: $15.00
Awards Ceremony & Reception
Friday, February 26th
Exhibitors receive 2 free tickets (RSVP required)
Additional Ticket Cost: $20.00
Boxed Lunch Friday*
Friday, February 26th
Meal cost: $10.00
Options
- Club sandwich w/ smoked ham, smoked turkey, apple-smoked bacon & pepper jack cheese, chips, cookie
- Vegetarian option, chips, cookie
Boxed Lunch Saturday*
Saturday, February 27th
Meal cost: $10.00
Options
- Curry chicken salad croissants w/ slivered almonds, chips, brownie
- Vegetarian option, chips, brownie
* Lunch will be delivered to you by conference volunteer
Accommodations
Holiday Inn Downtown Alexandria
701 4th St.
Alexandria, LA 71301
318-541-8333
Room Rate: $117.00
Call 318-541-8333 directly to make reservations
The booking deadline is Weds, Feb 3rd, 2027
Shipping
Exhibitors can ship to the venue beginning 7 days prior to the event start.
Shipping Address:
The Randolph Riverfront Center
707 2nd St.
Alexandria, LA 71301
Please include this on the label:
Hold for: Louisiana Library Association Vendor Name ( Insert Your Details)
The Riverfront Center team will deliver all boxes to registration to be collected by each vendor.
Payment
Payment must be made in full and received no later than Feb 4th, 2027. Payments will be accepted in the form of checks, Visa, Discover, American Express and MasterCard.
Mail checks to:
New Address
Louisiana Library Association
4006 Belt Line Rd., Ste 125
Addison, TX 75001
Cancellations
All booth cancellations must be submitted in writing to LLA@amigos.org by, February 29th, 2027. There is a $25 processing fee for refunds.
For assistance with registration, please contact the LLA office at LLA@amigos.org. For any clarifying or additional questions regarding exhibiting at the LLA conference, please contact Jessica Styons at llajess@yahoo.com or (225) 485-1317.
Use of Exhibit Space
Exhibit space is assigned on the express understanding that it is to be used solely for the display of the Exhibitor’s products and services that the Exhibitor offers for sale to the library industry. Exhibitors are not permitted to sublet any part of their space, or to display merchandise of other manufacturers or dealers where no direct business conditions exist between them. No exhibit material may extend beyond the boundaries of the exhibit space or exceed the height restrictions for that type of booth. Should there be any question as to the obstruction or interference of any exhibit with other exhibits in the area, the LLA Conference Chair and/or the LLA Exhibit Chair will make the final judgment.
Insurance and Liability
Exhibitors wishing to insure their property must do so at their own expense. It is recommended that all exhibitors have representatives in attendance at all times when the exhibits are open, especially when exhibits are being set up or dismantled, to protect them against loss. It is expressly understood and agreed, and the Exhibitor agrees by accepting this contact, that he/she will make no claim of any kind against the Louisiana Library Association or its employees for any loss, damage to or destruction of goods while at the Lake Charles Event Center, or for any damage of any nature or character whatsoever. The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities on the Lake Charles Event Center premises and will indemnify, defend, and hold harmless the venue, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims. It is further agreed that LLA shall not be liable for any claims or damages of every kind, for injury to or death of any person or persons and for damage to or loss of property, arising out of or attributed directly or indirectly to the operations or performance of Exhibitor, Exhibitor’s agents and employees under this agreement. Should any eventuality cause cancellation of the exhibition, LLA shall not be liable for any expenses incurred by the exhibitor other than the rental cost of exhibit space less decorating cost. Refund of said rent should be the maximum limit of LLA’s liability to the exhibitor.
